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705.3 Payment for Goods and Services

PAYMENT FOR GOODS AND SERVICES

The Board authorizes the issuance of warrants for payment of claims against the school district for goods and services.  The Board will allow the warrants after the goods and services have been received and accepted in compliance with board policy and the claims audited by the Board.

Claims for payment of freight, drayage, express, postage, printing, water, lights, telephone, rents, and payment of salaries pursuant to the terms of a written contract may be paid by the board treasurer prior to formal audit and approval by the Board. In addition the treasurer, upon approval of the board president, may issue warrants for approved registrations, claims offering a discount for early payment, approved travel expenses, approved goods and services delivered C.O.D. and other verified bills filed with the secretary when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board.  The board treasurer shall examine the claims and verify bills.

The treasurer shall determine that the claims presented to the Board are in order and are legitimate expenses of the school district.  It shall be the responsibility of the treasurer to bring claims to the Board.

The board president and board treasurer may sign warrants by use of a signature plate or rubber stamp.  If the board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.

It shall be the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

Legal Reference:         Iowa Constitution, Art. III § 31.

                                  Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).

                                  Iowa Code §§ 279.8, .29, .30, .36; 291.12; 721.2(5) (1995).

                                  281  I.A.C. 12.3(1).

                                  1980 Op. Att'y Gen. 102, 160, 720.

                                  1976 Op. Att'y Gen. 69.

                                  1972 Op. Att'y Gen. 130, 180, 392, 456, 651.

                                  1936 Op. Att'y Gen. 375.

 

Cross Reference:        705  Expenditures

Approved:     6/9/97                Reviewed:        11/06                 Revised:    11/00

                                                                        12/08

                                                                        09/18